SGSM Human Resources

HUMAN RESOURCES

Welcome to the Student Government Student Media (SGSM) Human Resources page. You will find all information regarding hiring, UC Path, timesheets, hiring documents, onboarding, payment, and resources to questions you may have. Use the links to read through information that will be prevalent in your hiring process. For more specific information regarding your position, please find the link below. If you have any questions, comments, or inquiries, feel free to fill out the SGSM Human Resources Contact Form and our Human Resources Manager will contact you directly.

BACKGROUND CHECKS

All background checks will take place at UCIPD and you will not be responsible for the fees. Due to COVID-19, UCIPD Livescan Office is currently closed. UCI Campus Onboarding will reach out to you to schedule a time to be completed online through HireRight. International students will need to provide your social security numbers before an appointment can be scheduled at UCIPD. You may need to wait until your new SS card arrives if you are in the process of applying for a SS card.

DIRECT DEPOSIT

Once you have been placed in UCPath, you will need to set up your bank information via direct deposit.
In UCPath, access the Direct Deposit page utilizing one of the following paths:

Dashboard Navigation:
Income and Taxes > Direct Deposit

Menu Navigation:
Employee Actions > Income and Taxes > Direct Deposit

UCPath Main Page:
Quick Links > Direct Deposit

UC Path

INTERNATIONAL STUDENTS

If you do not yet have a social security card, please let the HR Manager know once you have been offered the position. The HR Manager will send you a letter confirming your paid position with SGSM. You will need to take this letter to the UCI International Center to obtain their signature. Once approved, you will take this letter and all of your important documents (bring your passport, visa, identification, I-20, and I-94) to the Social Security Administration Office (location of your preference). You will receive your social security card in the mail approximately two weeks after. Upon receipt, schedule an appointment with the HR Manager and bring your original social security card, so your ID numbers will be entered in UCPath. Please do not email/PDF attachment to the HR Manager. It is against University policy to send sensitive documents electronically.

TIME REPORTING SYSTEM (TRS)

Students who are paid on an hourly rate will be required to submit a timesheet. You will be paid on a biweekly cycle, every other Wednesday. Visit TRS to view the deadline dates for timesheet submission. Visit the link below.

TRS Deadlines

WHAT IS I-9?

Employment Eligibility Verification. Form I-9 verifies the identity and employment authorization of individuals hired for employment in the United States. As a paid employee of the University, your I-9 must be completed and approved before SGSM can place you in UCPath to be paid. You will meet with a representative from UCI Campus Onboarding to complete the paperwork. You will be required to provide original documentation. A List of Acceptable Documents will be provided to you once you schedule an appointment with UCI Campus Onboarding. This applies to all US citizens and noncitizens.

If you were previously on payroll before, you may need to complete the I-9 process again depending on the date of appointment termination.

WHAT IS UCPATH?

UCPath is the University of California’s single payroll and benefits system for all UCI employees. This website is a gateway to UCPath Online and UCI’s support center – the Employee Experience Center. It also provides UCPath information, tools and resources for UCI employees and transactional users.

UC PATH

UCI EMPLOYEE EXPERIENCE CENTER