Welcome to Student Government Student Media (SGSM):

I will be placing you in UCPath for your paid positions. If you are new to payroll, I will provide your contact information to UCI Campus Onboarding who will reach out to you for the I-9 process. Once you have been approved, I will place you in UCPath. If you currently have an active paid position on campus, I will go ahead and place you in UCPath. You will not need to complete the I-9 process again. For details about I-9, see the main SGSM HR page.

Once you have been entered in UCPath, you must set up your direct deposit – bank information. Please see section under DIRECT DEPOSIT on the main SGSM HR page.

If you are an international student, please view the section under INTERNATIONAL STUDENTS.

Certain positions will require a mandatory background check/livescan clearance from UCIPD. Please see section for BACKGROUND CHECKS.

If you do not receive your scheduled payment(s), please let me know as soon as possible. If you are onboarded at a later date from your effective start date of appointment, you will receive retroactive payment(s) as UCI Campus Onboarding and UCPath approvals may be delayed.

Should you have any questions, please feel free to contact me at mtoff@uci.edu.

Kind regards,

Miriam Toffelmier
Human Resources Manager
Student Government Student Media

General Information

All AGS Executives must complete a mandatory live scan clearance.  See BACKGROUND CHECK.

AGS Commissioner – Chief of Staff will also require a background check.  All other AGS Commissioners are excluded from this requirement; except Chief of Staff required.

Three SGSM documents must be completed.  These documents are completed through DocuSign.  The SGSM HR Manager will send you a link to complete the following:

  1. SGSM Criteria Appointment
  2. HR Confidentiality Agreement

Before I can place you in UCPath, I must receive PRIOR APPROVAL from your academic department as Graduate Division Office requires this approval, so that your fellowship or academic appointment will not be jeopardized due to your AGS paid position.

If you are an International student, please let me know as there are restrictions that we must adhere to with the Graduate Division Office and UCPath.  In addition, see section under INTERNATIONAL STUDENTS for further instructions.

You will be paid on a monthly cycle as based on your academic position; exceptions may apply if you do not have another paid position on campus and/or your academic department is paid biweekly.

Background Check

All background checks will take place at UCIPD and you will not be responsible for the fees.  Due to COVID-19, UCIPD Livescan Office is currently closed.  UCI Campus Onboarding will reach out to you to schedule a time to be completed online through HireRight.  International students will need to provide your social security numbers before an appointment can be scheduled at UCIPD.  You may need to wait until your new SS card arrives if you are in the process of applying for a SS card.

International Students

If you do not yet have a social security card, please let the HR Manager know once you have been offered the position.  The HR Manager will send you a letter confirming your paid position with SGSM.  You will need to take this letter to the UCI International Center to obtain their signature.  Once approved, you will take this letter and all of your important documents (bring your passport, visa, identification, I-20, and I-94) to the Social Security Administration Office (location of your preference).  You will receive your social security card in the mail approximately two weeks after.  Upon receipt, schedule an appointment with the HR Manager and bring your original social security card, so your ID numbers will be entered in UCPath.  Please do not email/PDF attachment to the HR Manager.  It is against University policy to send sensitive documents electronically.